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Ordinance #382
THE VILLAGE BOARD OF THE VILLAGE OF RANDOLPH, DODGE AND COLUMBIA COUNTIES, WISCONSIN DOES ORDAIN AS FOLLOWS:
Section 1: The Village Board of the Village of Randolph, Dodge and Columbia Counties, Wisconsin, hereby repeals and recreates Title 6, Chapter 2, Section 2; of the Municipal Code of the Village of Randolph as attached hereto and made a part thereof as though fully set forth herein.
Sec. 6-2-2 Construction and Repair of Sidewalks; Cost of Curb and Gutter.
(a) Board May Order. The Village Board may determine that sidewalks or curb and gutter may be constructed, laid, rebuilt or repaired along or upon any public street, right-of-way or highway within the Village. The Village Board may determine or change the width or grade of any street or sidewalk.
(b) Cost of Sidewalks.
(1) New Subdivision Sidewalks. Sidewalks required in new subdivisions and developments shall be paid for by the land developer pursuant to Title 14 of this Code of Ordinances. New sidewalks constructed in existing areas of the Village shall be paid for by the property owners.
(2) Sidewalk Repair and Reconstruction. It shall be the duty of the abutting property owner on each side of the street to construct and repair, and the duty of the abutting property owner to maintain sidewalks along or upon any street, alley, or highway in the Village of Randolph as required by the Village Board and to pay the cost thereof.
(a) When a Village project includes replacement of existing sidewalk, the replacement costs shall be borne by the Village.
(b) Corner Exemptions. When sidewalk is placed on the long side of a corner property (the second side, if the frontages on both streets are equal) a free exemption of one-third (1/3) of the long side shall be allowed. The maximum corner exemption shall be sixty (60) feet. Only residentially zoned property shall receive a corner exemption. This exemption shall be allowed at the time that these improvements are constructed on at least two sides of the lot. If the improvements are constructed on one side of the lot and no improvements are installed on the other side or sides of the lot, the corner lot exemption will be credited at the time of the installation of the improvements on the second side.
(c) Street Corner and Ramps. The Village will pay one hundred (100%) percent of the cost of new and replacement sidewalks at street corners, including curb ramps within the Village right-of-way.
(3) Repairs by Village. When Village personnel or a Village contractor constructs new or repairs/replaces existing sidewalk, all costs incurred will be recorded and conveyed to the Village Clerk-Treasurer and then charged to the property owner as a special assessment. Reference State Stat. 66.0907.
(4) Assessment a Lien. Said special assessment shall remain a lien on the premises until paid in full and shall be entered on the tax role as a special tax as above provided and failure to pay when due shall result in the whole balance being immediately due and payable and collectible as a delinquent tax against the above described property and that all proceedings in relation to the collection, return and sale of the property for delinquent real estate taxes shall apply to such special assessment.
(5) Standard Specifications for Sidewalk.
(1) General.
a. All sidewalks shall be constructed of masonry meeting Wisconsin Department of Transportation Standard Specifications, unless otherwise specified in this Section.
b. Concrete sidewalk construction shall meet the specifications and provisions set forth in this Section and shall be constructed in locations and to line and grade as established by the Village. All sidewalks constructed in the Village shall conform to the line and grade established by the ordinances or resolutions of the Village. Where no grade has been established as ascertained by the records, the Village Engineer shall prepare and report a grade for the approval of the Village Board; and, when the same has been established, the Village Engineer shall stake out the sidewalk as ordered by the Village Board. The cost of the staking by the Engineers shall be charged to the property owner. No sidewalk shall be laid under the provisions of this Section until a grade therefore has been established by the Village Board.
(2) Subgrade. All earth, dirt and material shall be removed to a depth, not less than eight (8) inches, ten (10) inches across private driveways, below the grade line; and the space shall be filled with crushed stone, sand or gravel. The base shall be left four (4) inches thick after being tamped, with the stone or gravel to be not larger than one and one-half (1-1/2) inches in diameter and to be free from dirt, dust and foreign matter. Soft, porous and unsuitable subgrade material shall be removed and replaced with sand, gravel, or other satisfactory material, and the subgrade shall be thoroughly and uniformly compacted and moistened immediately before the concrete is placed. On embankments, the subgrade shall extend at least one (1) foot beyond each edge of the sidewalk.
(3) Concrete. The minimum quantity of cement per cubic yard shall be six (6) ninety-four (94) pound sacks. Concrete shall be mixed for at least one (1) minute. Gravel shall be of good quality and washed. Concrete shall test two thousand (2,000) pounds compression in twenty-eight (28) days.
(4) Forming. Concrete shall be placed in straight forms of wood or metal of sufficient strength to resist springing, tipping or other displacement during the process of depositing and consolidating the concrete. Concrete shall be placed in the forms on a moist subgrade, deposited just above the finished grade and consolidated and spaded sufficiently to bring the mortar to the surface and to prevent honeycombing. It shall then be struck off level with the top of the forms and finished with wooden flats. Forms shall be securely fastened, staked, braced and held firmly to required line and shall be sufficiently tight to prevent leakage of mortar, and all forms shall remain in place for twenty-four (24) hours after pouring.
(5) Jointing, Floating and Finishing. Soon after screening and while the concrete is still plastic, the surface shall be floated with wood, cork or metal floats or by a finishing machine. At all places where the sidewalk intersects another sidewalk or curb-line, a one-half (1/2) inch expansion joint shall be placed. Transverse expansion joints of one-half (1/2) inch thick and four (4) inches wide and five (5) feet long or premolded material shall be located every thirty (30) feet. Sidewalks must be marked off to make blocks five (5) foot square and be at right angles to the parallel lines. Any new sidewalk adjoining an old sidewalk or a sidewalk which abuts curb and gutter shall have one-half (1/2) by four (4) inch expansion joints of premolded material.
(6) Slope.
a. All forms must be approved by the Street Superintendent or other inspector designated by the Street Superintendent before concrete is poured. To provide adequate drainage, the sidewalk shall slope toward the curb at the rate of one-quarter (1/4) inch per foot of width of sidewalk. All joints and edges shall be finished with a one-fourth (1/4) inch radius edging tool.
b. In cases where the grade exceeds fifteen percent (15%), steps or special construction shall be required to fit the existing conditions. Such details shall be prepared by the Village Engineer and approved by the Village Board before construction of the walk is started.
c. Sidewalks shall be constructed within the limits of the street right-of-way, and unless otherwise specifically indicated, there shall be a one (1) foot strip of street property left between the property line and the edge of the sidewalk.
(7) Width and Thickness.
a. Residential walks shall be a minimum of four (4) feet in width, not less than four (4) inches in thickness, except with driveway approaches where the minimum thickness shall be seven (7) inches. In the alternative, the Village Board may direct that reconstructed sidewalks match the width of existing adjacent sidewalks.
b. Sidewalks in front of commercial or industrial establishments shall be not less than eight (8) feet in width and five (5) inches in thickness except within driveway approaches where the minimum thickness shall be seven (7) inches.
(8) Finishing. The concrete shall be struck off true to grade, finished smooth and given a broom finish. All edges shall be rounded. No tool marks shall be left on exposed surfaces. In case of rain, the walk shall be covered to protect the surface from being damaged. Walks shall be kept free from all traffic at normal temperatures for forty-eight (48) hours and in cold weather (below fifty (50) degrees F.) for ninety-six (96) hours. No concrete shall be poured when the temperature may be expected to fall below thirty-five (35) degrees F. in any seventy-two (72) hour period or upon frozen subgrade.
(9) Curing and Drying. As soon as any of the concrete work herein before mentioned has been finished and hardened sufficiently to prevent excessive marring of the surface, it shall be cured and protected against rapid drying. Failure to comply with this requirement shall be deemed sufficient cause for suspension of the work. Curing shall be accomplished by the “Impervious Coating”, “Wet Fabric” or “Paper” methods. For impervious coating or membrane curing, only those materials meeting requirements of ASTM Spec. C156-44T, “Method of Test for Efficiency of Materials for Curing Concrete” shall be used. Said specifications are hereby adopted by reference as if fully set forth herein.
(10) Cold Weather Requirements. When the temperature is less than forty degrees Fahrenheit (40 F), all concrete placed in the forms shall have a temperature between fifty degrees Fahrenheit (50 F) and seventy degrees Fahrenheit (70 F) and shall meet the requirements as per Wisconsin Department of Transportation specifications for cold weather concrete.
(11) Minor Repairs. Nothing in this Section shall apply to minor repairs, the cost of which does not exceed Five Hundred Dollars ($500.00); such repairs may be made at the direction of the Street Superintendent with prior notice to the property owner, and the cost thereof may be charged to the abutting property owner in the same manner as provided in this Section for major repairs.
(12) Variances.
a. Location. Where the location of a sidewalk in accordance with the specifications established herein would conflict with the location of trees, or the root systems thereof, a written variance to the specifications may be issued by the Street Superintendent permitting the sidewalk to be located so as to eliminate or reduce such conflict. No variance shall be issued if the public safety or welfare would be adversely affected thereby. No fee shall be charged for such variance.
b. Material. Where the property owner desires to use non-standard materials such as blacktop, brick, aggregate or cobblestone, in the construction of a sidewalk, a written variance to the specifications established herein may be issued by the Village Board to permit the use of such non-standard material. No variance shall be granted if the public safety or welfare would be adversely affected thereby. A condition of the granting of a variance under this subparagraph shall be the execution and recording of an indemnity agreement running with the land binding the property owner, his/her indemnity agreement running with the land binding the property owner, his/her successors and assigns, holding the Village harmless from any liability, loss or damage resulting from the use of such non-standard materials. An application fee of Twenty-five Dollars ($25.00) shall be paid at the time of applying for the variance.
(d) Repair or Replacement of Defective Sidewalks.
(1) The Village Board may determine that any sidewalk which is unsafe, defective, or insufficient be repaired or removed and replaced with a sidewalk in accordance with this Section. The existence of any one or more of the hereinafter enumerated characteristics shall determine whether a sidewalk is defective or insufficient:
a. One-half (1/2) inch or more vertical differential between adjacent sharp edged individual sidewalk blocks (crack in slab) and between adjacent round edged individual sidewalk blocks (joint).
b. One and one-fourth (1-1/4) inch horizontal distance between adjacent individual sidewalk blocks.
c. Deterioration of the surface to a vertical depth of one-half (1/2) inch or more with each individual sidewalk block.
(2). If eighty percent (80%) of a property owner’s sidewalk blocks are determined to be defective or insufficient, the entire sidewalk shall be replaced.
(d) Illegal Sidewalks. No sidewalk which shall be constructed contrary to the provisions of this Section shall be considered a legal sidewalk and the same may be ordered to be replaced with a legal sidewalk and with one that is in conformity with this Section, the same as if no sidewalk whatever had been built or constructed in the place where any such sidewalk is located.
(Repealed and adopted June 2, 2008)
State Law References: Sec. 66.0907, Wis. Stats.
Section 2: This ordinance shall take effect and be in force from and after their passage and posting and following notice pursuant to statute.
Dated this __2nd______ day of _______June_____________, 2008.
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Ken Ireland, Village President
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Ellen L. Jung, Village Clerk
PUBLICATION AND POSTING:
__________________________
Approve as to form:
Lan Waddell, Village Attorney
To report water damage to your home in Dodge County, go to their website at www.co.dodge.wi.us and fill out the damage form or call 920-386-4060
To report water damage to your home in Columhbia County you can call the FEMA toll free number to register. That number is 1-800-621-3362. For other questions you may call the Columbia County Health and Human Services at 608-742-9735. The Columbia County website is www.co.columbia.wi.us
To contact Consumer Protection with any questions,
please call 1-800-422-7128
REGULAR BOARD MEETING, JULY 7, 2008
The Regular Board Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met in the Municipal Building and was called to order by President Ireland at 7:00 p.m.
ROLL CALL: Present – Trustees Boomsma, Dobbratz, Ehlenfeldt, President Ireland, Trustees Lueptow, Oosterhouse and Nieman. Also Present – Amanda Lutey, Jase Lutey, Karen Nieman, Ione Deich, Peggy Potter, Shawn McConnell, Linda Evans, Peter Woreck, Paul DeVries, Mike Klavekoske, Bill Hoekstra, Ed Hoksbergen, Bruce Miller, Don Griggel, George Stelter, Jim Thornburgh, Elaine Thornburgh and Amy Case.
Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).
The Pledge of Allegiance was recited.
Trustee Oosterhouse moved and Trustee Dobbratz seconded to approve the agenda as revised. Carried unanimously.
Trustee Oosterhouse moved and Trustee Nieman seconded to approve the minutes of the June 2, 2008 Regular Meeting and the June 9, 2008 Special Meeting. Carried unanimously.
Jim Thornburgh was present to discuss the water drainage problem on Park Drive.
Don Griggel was also present to discuss the water drainage problem on Park Drive.
Mr. Griggel stated that he would give the Village an easement across his property so that storm sewer could be installed to help drain the field behind his residence. Peter Woreck suggested constructing a berm there to hold the water back.
It was decided that the Street Committee, Don Griggel and the Townshp of Courtland should get together and discuss this problem.
Linda Evans was present to ask what was going on on Stroud Street.
Trustee Ehlenfeldt stated that larger manholes, some new sewer manholes and repaving was going to be done.
Trustee Nieman moved and Trustee Boomsma seconded to send Vince Bashynski to New Water Technology Training in Jackson on Wednesday, July 23, 2008 at mileage cost. Carried unanimously.
Trustee Nieman moved and Trustee Lueptow seconded to approve pay request #3 in the amount of $38,689.11 to Smithback Excavating, Deerfield for the Hammond Street Project. Carried unanimously.
Peter Woreck and Bill Hoekstra are going to attend the FEMA Meeting on Wednesday, July 9, 2008 in Portage for Municipal Government.
Trustee Oosterhouse thanked Peter Woreck and Bill Hoekstra for returning from vacation to help with the flooding we had in June.
Trustee Boomsma announced that the Fire/EMS Association Meeting will be held on Wednesday, July 9, 2008 at 7:00 p.m.
Trustee Boomsma moved and Trustee Lueptow seconded to approve repairing four of the fire department garage doors at a cost of $325.00 from Jeff’s Garage Door, Beaver Dam. Carried unanimously.
Trustee Boomsma moved and Trustee Ehlenfeldt seconded to send Mike Klavekoske to the Governor’s Highway Safety Conference in Baraboo, Tuesday, Wednesday and Thursday, August 19, 20 & 21, 2008 at a cost of $75.00 and hotel at $62.00. Carried unanimously.
Trustee Boomsma moved and Trustee Ehlenfeldt seconded to hire Jake Vosters as a part-time Police Officer at $13.24/hour contingent upon passing the drug testing. Carried unanimously.
Trustee Ehlenfeldt presented and moved for adoption Ordinance #383 – An Ordinance Regulating the Length of Lawn and Grasses, seconded by Trustee Lueptow. Carried unanimously. (See attached Ordinance #383).
Trustee Ehlenfeldt moved and Trustee Boomsma seconded to approve a wage increase for Ken VanderWerff to $10.00/hour effective July 7, 2008. Carried unanimously.
Bill Hoekstra reported that the Stroud Street Project is going good, but is taking a little longer than planned.
Trustee Dobbratz announced that the August Board Meeting will be held on Monday, August 4, 2008 at 7:00 p.m.
Trustee Dobbratz announced that Committee Meetings will be held on Thursday, July 31, 2008: Finance – 4:30 p.m.; Street/Water/Sewer – 5:00 p.m.; Police – 6:00 p.m. and Fire/EMS – 6:30 p.m.
Trustee Dobbratz moved and Trustee Oosterhouse seconded to approve the Village of Randolph Comprehensive Plan/Public Assurance Plan with MSA Professional Services. Carried unanimously.
Trustee Oosterhouse announcd that there will be a Columbia County Economic Development Corp. Meeting on Tuesday, July 8, 2008 at 7:00 p.m. in Friesland.
Trustee Lueptow announced that the next Library Board Meeting will be held on Monday, July 21, 2008 at 6:30 p.m.
Shawn McConnell from the Library Board was present to thank Ione Deich for her many years of service to the Library and wish her the best in her retirement and to introduce Peggy Potter as the new Library Director .
Trustee Lueptow moved and Trustee Nieman seconded to hire Peggy Potter as the new Library Director at $16.83/hour and a 5% increase to $17.67 after 3 months. Carried with Trustee Oosterhouse voting nay and Trustee Dobbratz obstaining.
Trustee Lueptow announced that the next Park Board Meeting will be held on Monday, July 14, 2008 at 5:30 p.m.
Trustee Dobbratz stated to Bill Hoekstra that the park looks really good.
President Ireland thanked Peter Woreck, Bill Hoekstra, Jerome Bashynski, Vince Bashynski and everyone for all their hard work during the June rain storms.
Clerk Jung presented the Operator License application to serve alcoholic beverages of Wayne A. Schultz, 414 West Carroll, Portage. Trustee Nieman moved and Trustee Oosterhouse seconded to approve the aforementioned Operator License. Carried unanimously.
Trustee Oosterhouse moved and Trustee Dobbratz seconded to pay the bills totaling: General Fund - $62,224.58; Water Fund - $31,008.53; Sewer Fund - $38,973.16 and Economic Development Fund - $249.82. Carried unanimously.
Trustee Dobbratz moved and Trustee Oosterhouse seconded to adjourn. Carried unanimously.
Ellen Jung, Clerk
Next Monthly Meeting will be held on Monday, September 8, 2008
REGULAR BOARD MEETING, AUGUST 4, 2008
The Regular Board Meeting of the Board of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met in the Municipal Building and was called to order by President Ireland at 7:00 p.m.
ROLL CALL: Present – Trustees Boomsma, Dobbratz, Ehlenfeldt, President Ireland, Trustees Lueptow, Oosterhouse and Nieman. Also Present – Peter Woreck, Bill Hoekstra, Jase Lutey, Amanda Lutey, Craig Freitag, Bruce Miller, Linda Evans, Ione Deich and Peggy Potter.
Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).
The Pledge of Allegiance was recited.
Trustee Nieman moved and Trustee Oosterhouse seconded to approve the agenda as revised. Carried unanimously.
President Ireland announced that the Board of Trustees will be adjourning to Closed Session pursuant to S.S. 19.85(1)(c) Employee Evaluation and will return to Open Session.
Trustee Oosterhouse moved and Trustee Ehlenfeldt seconded to approve the minutes of the July 7, 2008 Regular Meeting. Carried unanimously.
Trustee Nieman moved and Trustee Oosterhouse seconded to send Peter Woreck and Bill Hoekstra to Operator Expo, Thursday, August 21, 2008 in Plover at a cost of $30.00 each. Carried unanimously.
Trustee Nieman moved and Trustee Oosterhouse seconded to send Peter Woreck to Southern District WWOA Meeting on Thursday, August 14, 2008 in Wisconsin Dells at a cost of $30.00. Carried unanimously.
Peter Woreck reported that he will be meeting with FEMA this week to get the paperwork done from the flood.
REGULAR BOARD MEETING, AUGUST 4, 2008 (con’t)
Trustee Ehlenfeldt moved and Trustee Nieman seconded to approve pay request #1 to Northeast Asphalt, Fond du Lac for the Stroud Street Construction Project in the amount of $107,469.56. Carried unanimously.
Bill Hoekstra reported that backfilling was completed.
Trustee Dobbratz announced that the September Board Meeting will be held on Monday, September 8, 2008 due to the Labor Day holiday.
Trustee Dobbratz announced that committee meetings will be held on Thursday, September 4, 2008: Finance – 4:30 p.m.; Water/Sewer/Street – 5:00 p.m.; Police – 6:00 p.m. and Fire/EMS – 6:30 p.m.
Trustee Dobbratz moved and Trustee Oosterhouse seconded to increase the mileage reimbursement to 58 ½ cents per mile. Carried unanimously.
Trustee Dobbratz moved and Trustee Boomsma seconded to send President Ireland to the 2008 Chief Executive Workshop, Thursday and Friday, August 21 & 22, 2008 in Sturgeon Bay at a cost of $120.00 with hotel being $129.00. Carried unanimously.
Trustee Dobbratz moved and Trustee Oosterhouse seconded to send Trustees Dobbratz, Oosterhouse and Ehlenfeldt and President Ireland to the 2008 Fall Budget and Finance Workshop, Thursday, September 18, 2008 in Ripon at a cost of $55.00 each.
Trustee Dobbratz moved and Trustee Oosterhouse seconded to increase the Village Hall rental to $75.00 for Village residents and $125.00 to non-residents with an added fee of $100.00 for dance floor requests effective September 1, 2008. Carried unanimously.
Trustee Oosterhouse announced that there will be a Joint Revue Meeting on Tuesday, August 19, 2008 at 5:30 p.m.
Trustee Lueptow announced that the next Library Board Meeting will be held on Monday, August 18, 2008 at 6:30 p.m.
Bill Hoekstra announced that tree and sidewalk notices have been sent out.
Trustee Lueptow announced that the next Park Board Meeting will be held on Monday, August 11, 2008 at 5:30 p.m.
President Ireland thanked our neighboring businesses and residents for their cooperation and patience during the Stroud Street Construction Project.
President Ireland read a Proclamation for Ione Deich thanking her for her many years of service with the Village and at the Library.
Clerk Jung presented the Operator License application to serve alcoholic beverages of Ashley Lessor, 538 Grove Street, Randolph. Trustee Nieman moved and Trustee Boomsma seconded to approve the aforementioned Operator License. Carried unanimously.
Clerk Jung presented the the Temporary Class B Picnic License application for the Randolph Kiwanis Club, Linda Vanderploeg, Agent, 139 Center Street for Monday, September 1, 2008 in the Randolph Village Park. Trustee Boomsma moved and Trustee Lueptow seconded to issue the aforementioned Temporary Class B Picnic License application. Carried unanimously.
Trustee Ehlenfeldt moved and Trustee Boomsma seconded to remove the Randolph Kiwanis donation bill from the General Fund bills. Carried with Trustee Nieman voting nay.
Trustee Dobbratz moved and Trustee Lueptow seconded to pay the bills totaling: General Fund $193,553.21; Water Fund - $41,844.62; Sewer Fund - $44,511.13, Economic Development Fund - $237.11 and TIF #2 Fund - $726.00. Carried unanimously.
Trustee Nieman moved and Trustee Oosterhouse seconded to adjourn to Closed Session pursuant to S.S. 19.85(1)(c) Employee Evaluation and will return to Open Session. Clerk Jung was instructed to poll the Board. Carried unanimously.
President Ireland called the Reconvened Meeting to order.
Trustee Ehlenfeldt moved and Trustee Nieman seconded to increase Bill Hoekstra’s wage $1.00 to $15.92 effective July 14, 2008 since he has successfully completed his 6 month probation as Street Superintendent.
Trustee Boomsma moved and Trustee Nieman seconded to adjourn. Carried unanimously.
Ellen Jung, Clerk
Next Board Meeting, Monday, October6, 2008 at 7:00 p.m.
REGULAR BOARD MEETING, SEPTEMBER 8, 2008
The Regular Board Meeting of the Board of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met in the Municipal Building and was called to order by President Ireland at 7:00 p.m.
ROLL CALL: Present – Trustees Boomsma, Dobbratz, Ehlenfeldt, President Ireland, Trustees Lueptow, Oosterhouse and Nieman. Also Present – Bill Hoekstra, Jase Lutey, Amanda Lutey, Bruce Miller, Peggy Potter, Vince Bashynski and Linda Evans.
Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).
The Pledge of Allegiance was recited.
Trustee Dobbratz moved and Trustee Boomsma seconded to approve the agenda as revised. Carried unanimously.
Trustee Nieman moved and Trustee Lueptow seconded to approve the minutes of the August 4, 2008 Regular Meeting. Carried unanimously.
Trustee Nieman moved and Trustee Dobbratz seconded to approve the purchase of an Ariens 11 hp., 30 inch Snowblower with winter guard shield from Rohde’s Sales & Service, Pardeeville for the amount of $1,374.00. Carried unanimously.
Trustee Boomsma reported that due to the contractor getting injured, the Fire Department roof project will not be started for a week or so.
Bruce Miller reminded everyone of the Wind Farm Open House this weekend.
Trustee Boomsma announced that Municipal Court Committee Meeting will be held on Wednesday, September 17, 2008 at 6:00 p.m. at the Randolph Village Hall.
Trustee Boomsma moved and Trustee Dobbratz seconded to hire Faith Smith as Crossing Guard at $9.14/hour. Carried unanimously.
Trustee Ehlenfeldt moved and Trustee Lueptow seconded to authorize Bill Hoekstra to purchase a plow truck not to exceed $35,000.00. Carried unanimously.
Trustee Ehlenfeldt moved and Trustee Nieman seconded to approve Change Order #1 with Northeast Asphalt, Fond du Lac increasing the Stroud Street Construction Project $9,519.02 for extra work done. Carried unanimously.
Trustee Ehlenfeldt moved and Trustee Lueptow seconded to approve Pay Request #2 for Northeast Asphalt, Fond du Lac, in the amount of $34,940.36 for the Stroud Street Construction Project. Carried unanimously.
Trustee Dobbratz announced that the October Board Meeting will be held on Monday, October 6, 2008 at 7:00 p.m.
Trustee Dobbratz announced that Committee Meetings will be held on Thursday, October 2, 2008: Finance – 4:30 p.m.; Water/Sewer/Street – 5:00 p.m.; Police – 6:00 p.m. and Fire/EMS – 6:30 p.m.
President Dobbratz announced that there will be a Special Board Meeting on Monday, September 22, 2008 at 5:00 p.m. to pass Resolutions regarding the TIF #1 & TIF #2 Amendments.
Trustee Oosterhouse announced that there will be a Columbia County Economic Development Corporation Meeting on Tuesday, September 9, 2008 at 6:30 p.m. in Portage.
Trustee Oosterhouse announced that there will be a Planning Board Meeting on Monday, September 22, 2008 at 5:30 p.m.
Trustee Lueptow announced that the next Library Board Meeting will be held on Monday, September 15, 2008 at 6:30 p.m.
Trustee Lueptow reported that Hutchinson Memorial Library received a $2,000.00 grant from the Lakeshore Library System to increase awareness of the literacy needs of adolescents and their families.
Hutchinson Memorial Library is offering five, one hour, Beginning Internet Classes, starting Wednesday, September 17, 2008.
Trustee Lueptow moved and Trustee Boomsma seconded to donate archived historical materials from the previous Hutchinson Memorial Library Museum to the Lost Lake Historical Society. Carried unanimously.
Trustee Lueptow announced that the Park Board met on Monday, September 8, 2008 at 5:30 p.m.
President Ireland thanked the Village Employees and everyone else that helped with the Labor Day Celebration.
Trustee Oosterhouse moved and Trustee Dobbratz seconded to pay the bills totaling: General Fund - $101,444.06; Water Fund - $6,686.33; Sewer Fund - $12,100.93 and Economic Development Fund - $237.11. Carried unanimously.
Trustee Oosterhouse moved and Trustee Lueptow seconded to adjourn. Carried unanimously.
Ellen Jung, Clerk
SPECIAL BOARD MEETING, SEPTEMBER 16, 2008
The Special Board Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin which was called per the attached Call and Acknowledgement met in the Municipal Building and was called to order by President Ireland at 5:30 p.m.
ROLL CALL: Present – Trustees Boomsma, Dobbratz, Ehlenfeldt, President Ireland, Trustees Lueptow and Oosterhouse. Absent – Trustee Nieman. Also Present – Amanda Lutey, Peggy Potter, Bill Hoekstra, Mike Klavekoske, Dean Tillema, Paul DeVries, Sarah Elliott, John Burie, Sharon Hill and Leann Waterworth.
Clerk Jung certified that notification of this meeting was posted as per S.S. 982.02(2)(a).
Trustee Dobbratz moved and Trustee Boomsma seconded to approve the agenda as written. Carried unanimously.
Discussion was held on amending TIF #1 and TIF #2. There was question as to whether amending TIF #2 was feasible, but at this point the work has been done and it will do no harm to have TIF #2 amended.
Trustee Oosterhouse presented a letter from Diane North of Our Precious Angels Daycare requesting permission to remove 20 feet of curb at the daycare to provide more parking making the driveway approx. 40 ft. wide.
Trustee Oosterhouse moved and Trustee Dobbratz seconded to permit Our Precious Angels Daycare to remove the curb with the understanding that when the present sidewalk running through the driveway needs replacing that it be replaced with 7 inch sidewalk as is required through driveways. Carried unanimously.
Discussion was held on purchasing the VanHerwaarden property. Purchasing the property would help the Village to be able to apply for an EDA Grant to improve the south side Business Park and MSA Professional Services will prepare this grant application at no charge to the Village.
Turstee Oosterhouse moved and Trustee Dobbratz seconded to offer to purchase the VanHerwaarden property for $337,500.00. Carried unanimously.
A Flood Recovery Small Business Loan Program from Columbia County was presented by Trustee Oosterhouse and the Board of Trustees tabled any action on this program.
Clerk Jung presented a short demonstration on understanding the budget process and how a budget works.
Trustee Oosterhouse moved and Trustee Boomsma seconded to adjourn. Carried unanimously.
Ellen Jung, Clerk
SPECIAL BOARD MEETING, SEPTEMBER 22, 2008
The Special Board Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin which was called at the September 8, 2008 Regular Meeting met in the Municipal Building and was called to order by President Ireland at 5:00 p.m.
ROLL CALL: Present – Trustees Boomsma, Dobbratz, Ehlenfeldt, President Ireland, Trustees Lueptow and Nieman. Absent – Trustee Oosterhouse. Also Present – Amanda Lutey, Sarah Elliott, Sharon Hill and Linda Evans.
Clerk Jung certified that notification of this meeting was posted as per S.S. 982.02(2)(a).
Trustee Nieman moved and Trustee Lueptow seconded to approve the agenda as written. Carried unanimously.
Trustee Ehlenfeldt presented and moved for adoption Resolution #374 – A Resolution Approving Amendments to the Project Plan for Existing Industrial Tax Incremental Finance District No. 1, seconded by Trustee Nieman, Carried unanimously. (See attached Resolution #374).
Trustee Nieman presented and moved for adoption Resolution #375 – A Resolution Approving Amendments to the Project Plan for Existing Industrial Tax Incremental Finance District No. 2, seconded by Trustee Boomsma. Carried unanimously. (See attached Resolution #375).
Trustee Nieman moved and Trustee Boomsma seconded to purchase the land, house and buildings from VanHerwaarden’s for the amount of $342,500.00. The house and buildings to be purchased on land contract. Carried unanimously.
Trustee Ehlenfeldt moved and Trustee Boomsma seconded to adjourn. Carried unanimously.
Ellen Jung, Clerk
Next Board Meeting, Monday, November 3, 2008 at 7:00 p.m.
Trick or Treat Hours - Saturday, October 25, 2008 - 3:00 to 5:00 p.m.
Don't forget to Vote on Tuesday, November 4, 2008
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REGULAR BOARD MEETING, NOVEMBER 3, 2008
The Regular Board Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met in the Municipal Building and was called to order by President Ireland at 7:00 p.m.
ROLL CALL: Present – Trustees Boomsma, Dobbratz, Ehlenfeldt, President Ireland, Trustrees Lueptow, Oosterhouse and Nieman. Also Present – Bill Hoekstra, Mike Klavekoske, Bruce Miller, Linda Evans, Peggy Potter, Amanda Lutey and Jase Lutey.
Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).
The Pledge of Allegiance was recited.
Trustee Dobbratz moved and Trustee Oosterhouse seconded to approve the agenda as revised. Carried unanimously.
Trustee Dobbratz moved and Trustee Lueptow seconded to approve the minutes of the October 6, 2008 Regular Meeting and the October 14, 2008 Special Meeting. Carried unanimously.
Trustee Nieman moved and Trustee Boomsma seconded to award the bid for the Ariens Snowblower to Harold North Sr., Randolph in the amount of $426.00. Carried unanimously.
Trustee Boomsma moved and Trustee Dobbratz seconded to approve the proposal from KSM Construction, Fox Lake in the amount of $1,398.00 to install seamless gutters and downspouts on the Fire Department roof and to install gutters on the north side of the Police Department roof with the whole job not exceeding $1,600.00. Carried unanimously.
Trustee Boomsma moved and Trustee Dobbratz seconded to approve ordering a 2009 Ford Squad Car from Keyser Ford, Madison, with a 3 year lease plan of $7,960.42 a year and a $1.00 buy out at the end of the lease. Carried unanimously.
Trustee Ehlenfeldt moved and Trustee Lueptow seconded to approve the request from Matt Regnerus to keep his driveway at 37 feet. Carried unanimously.
Trustee Ehlenfeldt moved and Trustee Dobbratz seconded to award the bid for the 1986 GMC Plow Truck to Allan Moll, Rio in the amount of $4,000.00. Carried unanimously.
Trustee Dobbratz announced that the next Monthly Board Meeting will be held on Monday. December 1, 2008 at 7:00 p.m.
Trustee Dobbratz announced that Committee Meetings will be held on Thursday, November 20, 2008: Finance – 4:30 p.m.; Water/Sewer/Street – 5:00 p.m.; Police – 6:00 p.m. and Fire/EMS – 6:30 p.m.
President Dobbratz announced that there will be a Village of Randolph Comprehensive Plan Public Hearing on Monday, December 1, 2008 at 6:30 p.m.
Trustee Dobbratz moved and Trustee Nieman seconded to adopt the 911 Joint Powers of Agreement with Dodge County. Carried unanimously.
Trustee Oosterhouse moved and Trustee Nieman seconded to purchase property from the VanHeerwardens’ paying $171,000.00 for the land and $171,000.00 for the buildings. Carried unanimously.
Discussion was held on the sewer plant driveway not becoming a street.
Trustee Lueptow announced that the next Library Board Meeting will be held on Monday, November 17, 1008 at 6:30 p.m.
Trustee Lueptow moved and Trustee Elhelfendt seconded to hire Jennifer Sterling and Kris Gaylord as Library Assistants for 10 hours a week each at $9.14/hour. Carried unanimously.
Trustee Lueptow moved and Trustee Dobbratz seconded to hire Wendi Dykstra as Library Janitor for 5 hours a week at $9.14/hour. Carried unanimously.
Trustee Lueptow announced that the next Park Board Meeting will be held on Monday, November 10, 2008 at 5:30 p.m.
President Ireland read a Proclamation for Katie Boorsma for serving as an Election Official.
President Ireland read a Farmers Market Report from the Kiwanis thanking the Village for their help with the Farmers Market and how successful the Market was over the summer.
Clerk Jung presented the Operator License applications to serve alcoholic beverages of Kelsey L. Coon, W3305 Main Street, Manchester; Stephen J. Nelson, 451 N. First Street, Randolph and Jack R. Holt, 321 N. High Street, Randolph. Trustee Dobbratz moved and Trustee Boomsma seconded to approve the aforementioned Operator Licenses. Carried unanimously.
Trustee Oosterhouse moved and Trustee Dobbratz seconded to pay the bills totaling: General Fund - $133,058.05; Water Fund - $8,438.92; Sewer Fund - $14,240.05 and Economic Development Fund - $349.04. Carried unanimously.
Trustee Dobbratz moved and Trustee Lueptow seconded to adjourn. Carried unanimously.
Ellen Jung, Clerk
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