WATER AND SEWER COMMISSION MEETING
VILLAGE OF WYOCENA
Monday, November 24, 2008 – 7:00 p.m.
Community Center – Village Office
Village President, Paul Crary called the meeting to order at 7:00 p.m.
Roll call taken with Dick Ryan, Jim Struck, Gil Kuzera, Todd Hepler, and Paul Crary present. Kim Bauer and Kathy Morrison (see below) were absent. Other attendees: Carolyn Storandt, Deputy Clerk/Treasurer (DCT); Phil Johnson, Public Works Foreman/Utility Operator (PWF/UO); Jared Anderson, Fire Chief; Lynn Bradley, General Engineering Company; Cindy Crary, JoAnn Johnson, MaDonna Cordio Struck, and Roger Springman.
DCT reported Notice of Meeting posted on Thursday, November 20, 2008 on the bulletin boards at the Community Center, Wyocena Post Office, and United Cooperative – CCP Division – Wyocena. Agenda was also faxed to the Portage Daily Register and posted on the Village’s Website.
APPEARANCES/PUBLIC COMMENT: None
MINUTES:
Trustee Struck made motion to approve the October 27, 2008 Water & Sewer Commission Meeting Minutes. Motion seconded by Trustee Hepler. Motion carried by voice vote with Trustee Ryan abstaining.
Trustee Morrison arrived at 7:02 p.m.
REPORTS:
Public Works Foreman/Utility Operator (PWF/UO): Report prepared by Phil Johnson. President Crary asked about the road to the Sewer Plant. President Crary asked about the meters. PWF/UO noted they are included in the Budget.
OLD BUSINESS:
Discussion/Action on Private Wells that have not been tested. DCT noted there are fringe customers that have picked up water sample kits but have not returned the results. DCT will follow-up. No action taken at this time.
Discussion/Action on replacing Control Panel and one pump on Lift Station at West Monroe Street. PWF/UO gave an update on the proposal from L.W. Allen, Inc. regarding the Hydromatic Duplex Control Panel and Bryant Electric for wiring of the West Monroe Street Lift Station. Trustee Struck asked if that includes the cost of installation. PWF/UO noted that he showed the L.W. Allen Representative what work needs to be done. Trustee Struck asked if that included wiring and hook-up to SCADA System. PWF/UO noted that was included in proposal. Trustee Struck moved to approve proposal from L.W. Allen for purchase one new grinder pump and control panel including installation with wiring provided by Bryant Electric. Discussion followed including where funds are to come from. Trustee Ryan seconded motion. President Crary asked Trustee Struck if he wanted to include in his motion that funds would come from LGIP # 7. Trustee Struck agreed to have funds come from LGIP #7. Trustee Ryan agreed to have money come from LGIP #7 in his second to the motion. Motion carried by unanimous roll call vote of those present.
Discussion/Action/Information on fluoridation in water for the Village of Wyocena. DCT gave information as to what she had found when this item had been discussed previously. Item was included in the April 28, 2008 Village Board Meeting. Following is what was discussed in this meeting:
“President Paul Crary told the Board that the cost to the Village to add fluoride to the water supply is very cost prohibitive. It would require the construction of two new buildings and the purchase of the pumps as well as the added cost of daily testing. Trustee Kathy Morrison uses fluoride drops added to drinks to provide fluoride to children. She suggested that a note be added to the next Water & Sewer Bill telling our customers that we do not add fluoride and this is an option. President Paul Crary moved to not put fluoride into the Village’s water supply. Motion seconded by Trustee Dick Ryan. Motion carried by a unanimous voice vote.”
DCT noted this is very similar to what was discussed in a previous Water & Sewer Commission Meeting.
President Crary noted that we have been down this road before and did an extensive study with the Columbia County Nurse. It is absolutely 100% cost prohibitive to add fluoride to the Village’s water. Discussion followed. Trustee Morrison stated that she wasn’t asking for fluoride in the water but she was asking that information be included on the next Water & Sewer Billing and also in the Village’s Newsletter. Trustee Hepler stated that we need to let people know that water is not fluoridated. Trustee Struck made motion that we put a one line annotation on the W&S Bill that the Village’s water is not fluoridated. Discussion followed. President Crary noted that we should also include something in the newsletter. DCT stated that on the W&S Bill, there are three to five lines available for something to be included on the bills. Trustee Morrison stated there are new people moving into the Village and maybe we should include this item in the newsletter every January. Trustee Struck agreed to add to his motion to include fluoridation information in the Village’s newsletter. Trustee Morrison seconded motion. Motion carried by voice vote with no opposition from those present.
Discussion/Action on purchasing ten 5/8” water meters. President Crary asked if this was included in the Budget and PWF/UO stated that it was included on the agenda. President Crary made motion to purchase ten 5/8” water meters. Trustee Ryan seconded the motion. Motion carried by unanimous roll call vote of those present.
Discussion/Action on Increasing Sewer Rates. President Crary stated that he thought this was already approved. DCT noted that it was approved previously but when checking what was done previously, that it was referred to the Ordinance Committee. DCT noted that when the sewer rates were changed in 1999 MSA had developed a formula as how to charge for the fixed charges. DCT stated the reason that it was on the agenda was because she was looking for guidance as how to handle this. Trustee Struck asked about the Sewer Revenues Worksheet that was included in Trustee packets. It was explained the 1.03% and the 1.04% shows what the increase would be. President Crary stated the Finance Committee had made a recommendation already and that included the members of the Commission; therefore, it has already been reviewed by the Commission Board. Trustee Morrison asked about the Volume Charge and if it would be included in the 3% increase. President Crary stated the Volume Charge is included as part of the sewer rates. DCT noted that she would put information together for the next meeting and would review with the PWF/UO. President Crary made motion to table until the next meeting. Trustee Morrison seconded motion. Motion carried by voice vote with no opposition from those present.
FINANCIALS:
Approval of Bills for Approval for November 2008 and accept Bills Paid/Receipts/Journal Entries and Treasurer’s Report for October 2008. Trustee Hepler made motion to approve the Bills for Approval for November 2008 and accept Bills Paid/Receipts/Journal Entries and Treasurer’s Report for October 2008. President Crary seconded motion. Trustee Struck asked about the bill for Everbrite. Noted that is for the letters and miscellaneous characters for the sign in front of the Community Center. Also noted charge was split between Village, Library, and Water & Sewer. Motion carried by unanimous roll call vote of those present.
NEW BUSINESS:
Discussion/Action on Computer specs for PWF/UO workstation. PWF/UO stated he is looking for guidance as to what to order. Trustee Morrison stated she would ask her husband to check and provide information for the next meeting. Discussion followed. No action required at this time.
Discussion/Action on removing charges on second account at Columbia Health Care Center (CHCC). Noted that Private Fire Protection would still be charged and is included already on the CHCC Bill, Account # 004-4110-00. Discussion followed. President Crary made motion to remove the quarterly charge of $43.61 from account # 004-4100-00. Trustee Struck seconded motion but requested that we add to the motion that this is not a standby or a second lot and also noted the size of the flow meter was increased to cover the whole system. President Crary agreed to change his motion to include additional information to his motion. Motion carried by unanimous roll call vote of those present.
Discussion action on Interest Rates for Water & Sewer Loans. DCT noted that she has not checked on interest rates yet with a financial institution. DCT noted that currently, on the loans with Capmark, the interest rate is fixed at 5%. On the Clean Water Fund Loan with WI Environmental Improvement Fund, the interest rate is fixed at 2.64%. DCT noted that when interest rates were checked on in March 2004, one of the rates was lower but at the end of ten years there was a big balloon payment that was due. At that time, there was no way of knowing what the interest rate would be and therefore it was tabled. President Crary moved to table. DCT will check with the Poynette Bank to see what the current interest rates are and have information for the next meeting. Motion seconded by Trustee Morrison. Motion carried by voice vote with no opposition from those present.
Discussion/Action on New Red Flag Rules for Municipal Utilities. DCT noted that this was very interesting. DCT noted that when she went to the training on November 11, 2008 that was the first time she had heard of the Red Flag Rules. Originally, the due date was November 1, 2008 and the due date has since been changed to May 1, 2009. DCT noted that several items were included in Trustee packets. This is an Identity Theft Prevention Program. This is a set of rules and guidelines that we need to follow to protect our customers. Trustee Kuzera noted that his business is dealing with the same program. Trustee Kuzera stated the information received at the training from WRWA was some of the best he has seen so far. Discussion followed. President Crary made motion to follow the New Red Flag Rules for Municipal Utilities and DCT will put something in hard copy for the next meeting using WRWA as guidelines. Motion seconded by Trustee Ryan. Motion carried by voice vote with no opposition from those present.
Agenda Items for the December 22, 2008 Water & Sewer Commission Meeting. Additional items can be given to DCT. Trustee Morrison asked if the fluoridation in water needed to be placed on the next agenda. President Crary stated no that it did not need to be on the agenda, it just needed to be included in the next newsletter.
a. Private Well Status.
b. Increasing Sewer Rates.
c. PC or Laptop for PWF/UO.
d. New Red Flag Rules for Municipalities.
e. Interest rates for Water & Sewer Loans.
Mr. Crary made motion to adjourn meeting. Mr. Hepler seconded motion. Motion carried by voice vote with no opposing votes. Meeting adjourned at 7:45 p.m.
Carolyn L. Storandt
Deputy Clerk/Treasurer
Water and Sewer Commission
Village of Wyocena
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